Key Management for Security & Keyholding
Compliant,
Accountable
and Client-Ready
Key Management
When the NSI auditor arrives or a client demands proof, you need answers instantly. Keyhive gives you a complete, tamper-proof audit trail of every key movement - from secure storage to response vehicle and back.
Trusted by organisations worldwide
500,000+
Keys managed1,000+
Happy users2,000,000+
Checkouts trackedThe Compliance Challenge
When Every Key Movement Must Be Proven
BS 7984 compliance isn't optional. NSI auditors expect documentation. Clients demand proof. Your paper trail needs to be bulletproof - but traditional methods leave gaps.
The Audit Anxiety
NSI inspection in two weeks. You need to demonstrate controlled access and complete documentation for every key. Can you prove who had client keys on 15th March at 2am?
Client Reporting Demands
Your clients expect proof that their keys are being managed professionally. Generating reports means hours of cross-referencing paper logs, vehicle sheets, and return records.
HQ to Vehicle Tracking
Keys move from secure storage to patrol vehicles and back. That's two handover points per callout - and paper systems rarely capture both accurately.
Proving Response Accountability
When a client questions a response, you need to show exactly which officer had the keys and when. 'It should be in the book somewhere' doesn't inspire confidence.
Simple by design
Key Tracking That Works at 2am
Your officers need a system that works as fast as they do - whether at HQ or in a patrol vehicle at 3am. Keyhive is built for speed and accuracy under pressure.
Scan
Officer scans the NFC key fob at HQ or using the mobile app in the vehicle. Bulk scan as many keys as you need for shift handovers.
Record
Digital signature captures who's taking the key, from which location, and adds any notes - including tamper-evident seal numbers.
Track
Keys are tracked automatically as they move between locations. Full audit trail, instant accountability, zero paperwork.
Average checkout: 7 seconds. Bulk scanning available for high-volume operations.
Built for Keyholding
Every Feature Your Auditor Wants to See
Keyhive was built to meet the documentation demands of professional keyholding. Complete audit trails, location tracking, and the reporting depth your clients expect.
Location-to-Location Tracking
Track keys as they move from secure HQ storage to patrol vehicles and back. Every transfer is logged with timestamp, location, and officer signature - exactly what BS 7984 documentation requires.
Tamper-Evident Seal Recording
Record security pouch seal numbers against each key. When keys return, verify the seal number matches - any discrepancy is logged and flagged for investigation.
Bulk Scanning for Shift Handovers
Scan multiple keys in a single session - as many as you need. Perfect for shift changes, vehicle loading, and audit counts. No more checking keys off one by one.
Individual Key Audit Trail
Drill down to any single key and see its complete history: every checkout, every return, every location transfer, every officer who touched it. Export reports instantly for auditors or clients.
Client-Ready Reporting
Generate professional reports showing exactly how client keys have been managed. Prove your BS 7984 compliance with documentation that demonstrates controlled access and complete accountability.
Mobile Access for Response Officers
Officers check keys in and out from their phones - at HQ, in the vehicle, or at the client site. Works offline and syncs when back in coverage.
BS 7984 Documentation Support
Audit-Ready from Day One
BS 7984 requires controlled access, complete documentation, and clear procedures for key management. Keyhive provides the digital infrastructure to demonstrate compliance at every inspection.
Controlled Access Documentation
Every key access is logged with officer identity, timestamp, and digital signature. No undocumented key movements.
Complete Audit Trail
Tamper-proof records of every key movement, searchable by key, officer, client, location, or date range.
Clear Handover Procedures
Digital signatures at every transfer point. Officers sign for keys at HQ and when loading vehicles.
Instant Reporting
Generate compliance reports in seconds, not hours. Show auditors exactly what they need to see.
Keyhive provides documentation and audit trail support for BS 7984 compliance. Physical security measures and operational procedures remain your responsibility.
Works With Your Systems
Integrates With Your Management Software
Already using security management software? Keyhive can integrate with your existing systems, keeping client data synchronised and reducing double-entry.
Client Data Sync
Import client details from your existing system. No manual data entry for every new keyholding contract.
Unified Reporting
Key management data flows into your existing reporting workflows and client dashboards.
Quick Setup
Most integrations are live within days. We handle the technical work - you focus on your clients.
Trusted by Professionals
Key Management That Meets Professional Standards
"Great system for handling lots of keys, would highly recommend!"
Ben Nicholls
"The Keyhive system is very simple and efficient and helps us easily keep track of our keys."
Nareen
"A great key management system, easy to use and value for money. Would highly recommend."
BA Commercial
2M+
Key movements tracked
Unlimited
Bulk scanning
7 sec
Average checkout time
Questions?
Frequently Asked Questions
Keyhive provides the documentation infrastructure that BS 7984 requires: controlled access records, complete audit trails, and clear handover documentation. Every key movement is logged with timestamp, officer identity, location, and digital signature. When your NSI auditor asks for proof of key management procedures, you can generate reports instantly.
Yes - this is a core feature. Keyhive tracks keys as they move between any locations you define: secure HQ storage, patrol vehicles, satellite offices, or client sites. Every transfer is logged with full accountability, so you always know where keys are and who has responsibility.
When keys go into a security pouch, officers record the seal number in Keyhive against that key. When keys return, they verify the seal number matches before breaking it. Any discrepancy is flagged - giving you documented evidence if keys may have been accessed during transit.
Yes. The mobile app works on any smartphone and is designed for speed under pressure. Officers can check keys out from the vehicle, record seal numbers, and complete returns in seconds. The app works offline and syncs when back in coverage.
Keyhive is built for volume. Bulk scanning handles as many keys as you need in a single session - ideal for shift handovers and audit counts. You can organise keys by client, location, or any structure that matches your operation. Search and reporting work across your entire key estate.
Reports can be generated for any key, client, officer, location, or date range. Show clients exactly how their keys have been managed: every access, every officer, every timestamp. Reports export instantly - no manual compilation needed.
Keyhive uses NFC fobs that can be coded however you need - no client addresses or identifying information visible on the physical key. Your internal reference system maps to full client details in the secure dashboard, accessible only to authorised staff.
Most keyholding companies are live within a week. We import your existing client and key data, configure your locations (HQ, vehicles, etc.), and train your team. No complex IT projects required - if your officers can use a smartphone, they can use Keyhive.
We integrate with many management systems and are adding more regularly. If you have a specific system you need to connect, mention it during your demo and we'll discuss the options.
Still have questions? Get in touch
Ready for Audit-Ready Key Management?
Key Accountability Starts Here
Join the security professionals who've moved beyond paper logs. See how Keyhive can give you the documentation and accountability your auditors and clients demand.
15-minute overview. No commitment. See exactly how Keyhive fits your keyholding operation.