Key Management for Property Developers
Every Contractor.
Every Key.Fully Documented.
From first fix to final handover, keys pass through dozens of contractors on every site. Keyhive gives your site team real-time visibility of who has which keys, automatic reminders when they're overdue, and a complete documented trail for every key you hand over at completion.
Trusted by property professionals worldwide
500,000+
Keys managed1,000+
Happy users2,000,000+
Checkouts trackedSound Familiar?
Keys — The Weak Link on Every Site
The electrician finished yesterday. The plumber needs compound access today. But the keys are still in someone's van — and nobody knows whose. Your site manager spends the first half hour of the morning tracking down keys instead of managing the build.
Who's Got the Compound Keys?
Thirty contractors on site, three sets of compound keys, and nobody knows who has them. Your site manager makes phone calls, checks the paper log — half the entries are illegible — and eventually tracks them down in someone's van. This happens every morning.
Completion Day: Where's the Documentation?
Forty units completing. You need to hand over keys to purchasers, a housing association, or a management company — along with documented proof of who's had access. Your paper log has gaps, missing entries, and no way to prove chain of custody. It reflects badly on your operation.
The Trade That Can't Start
The plumber can't start because the electrician hasn't returned the keys from yesterday. Every day a trade is delayed costs money — and your site office isn't always staffed to chase it. Without automatic reminders, keys just sit in someone's van until someone notices.
Defects Period: Who Had Access?
A purchaser reports damage three weeks after completion. A contractor was on site for snagging work last week. Did they have keys to that unit? When did they take them? When did they return them? Without a record, you can't resolve it — and the cost falls to you.
Simple by design
Key Tracking That Works on a Building Site
Your site team needs a system that's faster than the paper logbook in the portacabin. Keyhive is built for speed and simplicity — seven seconds to check out, three seconds to return.
Scan
Staff or contractors scan the NFC key fob at the site office kiosk or using the mobile app on their phone.
Sign
A quick digital signature captures who's taking the key, which area they're accessing, and when they're expected to return it.
Go
From that moment, the key is tracked. Your site manager can see who has it. Automatic reminders fire if it's overdue. Full audit trail, zero paperwork.
Average checkout: 7 seconds. Average return: 3 seconds.
Built for Developers
Every Feature Your Sites Need
Keyhive was built for businesses that handle high volumes of keys with constantly changing personnel. From site compounds to show homes, here's how it keeps your key management documented and accountable.
Real-Time Visibility Across Your Sites
See exactly who has which keys — whether they're with an electrician in Block A, a surveyor doing snagging, or waiting at the site office for collection. Search by plot, site, contractor, or key — instantly.
Automatic Overdue Reminders
Contractor gone home with the compound keys? Keyhive automatically sends text or email reminders when keys are overdue — so your site manager can focus on the build, not chasing tradespeople.
Contractor Accountability
Every checkout is timestamped and signed. Capture a photo of the keys at handover. When a subcontractor disputes a return — or when you need to investigate an issue post-completion — you have a documented record.
Complete Handover Documentation
When it's time to hand over to purchasers, housing associations, or management companies, generate a complete key history for every unit. Documented chain of custody from first fix to completion — professional records that stand up to scrutiny.
Multi-Site Management
Managing keys across multiple developments? Keyhive gives you visibility across every site from a single dashboard. Roll out site by site as new projects start, with central oversight from day one.
Mobile Access On Site
Check keys in and out from your phone — whether you're in the site office, walking the plots, or between sites. Every checkout is recorded wherever it happens, so your dashboard is always up to date.
From Groundbreak to Handover
Key Tracking Through Every Project Phase
Construction projects move through distinct phases — and key management needs change at each stage. Keyhive gives you a documented, accountable record from the first contractor on site to the final handover.
Construction Phase
Track which contractors have which keys as trades cycle through your site. Digital signatures and automatic reminders mean keys come back when expected — and you always know who had access to which areas.
Snagging & Completion
As units reach completion, maintain a clear record of every key movement through snagging, inspections, and final checks. No more scrambling to account for keys at the last minute.
Handover to Purchasers
Generate complete key histories for individual units, communal areas, and plant rooms. Give purchasers and management companies documented proof of professional key management throughout the build.
Defects Period
Contractors returning for remedial work? Every key checkout during the defects period is signed and timestamped. If a purchaser raises concerns about access to their unit, you have the records to investigate.
Trusted by Professionals
What Our Customers Say
"Great system for handling lots of keys, would highly recommend!"
Ben Nicholls
"The Keyhive system is very simple and efficient and helps us easily keep track of our keys."
Nareen
"A great key management system, easy to use and value for money. Would highly recommend."
BA Commercial
2M+
Key movements tracked
7 sec
Average checkout time
5 stars
App Store & Google Play
Questions?
Frequently Asked Questions
This is our number one design priority. Keyhive checkouts take 7 seconds — faster than signing a paper logbook in the portacabin. The mobile app means contractors can check keys in and out without queuing at the site office. We typically see over 95% adoption within the first month.
Yes — multi-site management is a core feature. Manage all your developments from a single dashboard with full visibility. Roll out site by site as new projects start, and you'll have central oversight from day one.
The mobile app works on any smartphone, so authorised personnel can check keys in and out wherever they are — no need for someone to be at the site office. Keyhive tracks the checkout digitally, so your dashboard stays up to date even when the portacabin is locked up.
Yes. Keyhive tracks any key you assign an NFC fob to — individual units, compound gates, storage containers, plant rooms, show homes, even temporary site cabins. Everything is managed from the same dashboard.
This is one of the strongest use cases. Keyhive gives you a complete, documented history for every key — who had it, when, and for how long. At handover, you can generate reports demonstrating professional key management throughout the build. This documentation supports your obligations and gives purchasers confidence.
Most sites are live within a week. We supply the NFC key fobs and optional kiosk hardware, import your plot and contact data, and train your team. Adding new sites as projects launch is straightforward — your team will already know the system.
Every checkout records: who took the key, when, which plot or area, expected return time, and a digital signature. You can also require a photo at checkout and return. All records are timestamped and tamper-proof — giving you documented evidence for disputes, handover documentation, and defects-period accountability.
Absolutely. There's no need to start at the beginning of a project. We'll import your current plot list and key inventory, and your team can start tracking from that point forward. Most sites are fully operational within a few days of setup.
No. Keyhive works alongside whatever key storage you already use — key cabinets in the site office, lockboxes, key safes, or a hook board. We add a digital tracking layer on top by attaching NFC fobs to each key. No infrastructure changes required.
No — Keyhive is a key tracking and accountability system, not a physical key storage or access control solution. It records who checked out which key, when, and with a digital signature. If you need physical key security (attack-rated safes, remote locking), that's a different category of product. Keyhive works alongside whatever physical storage you already have, adding the digital tracking and documentation layer on top.
Still have questions? Get in touch
Ready to Take Control?
End Key Chaos on Your Sites
Book a 15-minute demo and see how Keyhive can give your site teams real-time key visibility, automatic contractor chasing, and complete handover documentation.
No commitment required. No hard sell. Just a quick look at how Keyhive works for developers.