Key Management for Property & Block Management
Protect Every Master Key.
Control Every Handover.
Every week, dozens of contractors need access to your buildings — and every key handover relies on a paper sign-out book that nobody trusts. Keyhive replaces it with a 7-second digital checkout: signed, timestamped, and visible across your entire portfolio. From communal door keys to Grand Masters, you always know exactly who has what.
Trusted by property professionals worldwide
500,000+
Keys managed1,000+
Happy users2,000,000+
Checkouts trackedSound Familiar?
Who Has the Keys? You Shouldn't Have to Guess.
Cleaners, lift engineers, fire safety inspectors, window cleaners — dozens of people need access to your buildings every week. A porter hands over the keys. A contractor signs a book. Three weeks later, the keys haven't come back and the sign-out entry is illegible. This is the reality for managing agents across the country.
The Paper Sign-Out Book
A contractor signs out keys at the porter's desk on Tuesday. Three weeks later, nobody can read the entry. The keys haven't come back. The contractor says they did. You have no proof either way.
Contractor Keys Across Multiple Buildings
Cleaners, maintenance teams, lift engineers, fire safety contractors — dozens of people need access to your buildings every week. Tracking who has which keys across a portfolio of blocks is a full-time job nobody has time for.
No Record When It Matters
A contractor says they returned the keys. A leaseholder asks who accessed the building last Tuesday. A fire safety auditor wants to see your access records. Without a reliable system, every question becomes a scramble — and every answer sounds like a guess.
And Then There's the Master Key Risk
All of these problems get worse with your most valuable keys. If a Grand Master goes missing with no record of who had it last, you could be facing a full re-key — thousands of pounds through the service charge and a difficult conversation with every leaseholder in the block.
Simple by design
Key Management Your Porters and Team Will Actually Use
If your on-site team won't use it, it fails. Keyhive is faster than the paper sign-out book — so porters, concierge staff, and property managers actually adopt it from day one.
Scan
Staff scan the NFC key fob on the building's kiosk or using the mobile app — whether they're at the management office or on-site at a block.
Sign
A quick digital signature captures who's taking the key, which building, expected return time, and any notes about access requirements.
Go
Keys are tracked automatically from that moment. Full audit trail, automatic reminders if overdue, zero paperwork.
Average checkout: 7 seconds. Average return: 3 seconds.
Built for Managing Agents
Every Feature Your Portfolio Needs
Keyhive was built for managing agents who handle dozens of contractor handovers every week across multiple buildings. Here's how it replaces your paper sign-out book with a system your porters will actually use.
Every Contractor Handover, Documented
Every checkout is captured with a digital signature, a timestamp, and an optional photograph of the keys. Whether it's a window cleaner collecting communal keys or a fire safety inspector taking a master, the handover is documented. When a contractor disputes a return — or a leaseholder questions who accessed the building — you have the evidence.
Real-Time Visibility Across Your Portfolio
See exactly who has which keys across every building you manage — whether they're with a cleaner at Block A, a lift engineer at Block B, or sitting in the management office. Search by building, key type, or person — instantly.
Automatic Overdue Reminders
Contractor gone home with the plant room keys? Keyhive automatically sends text or email reminders when keys are overdue — so your team can focus on managing buildings, not chasing tradespeople.
Audit Trail & Leaseholder Reporting
Drill into any key and see its full history: every checkout, every return, every person who held it. Generate reports for AGMs, leaseholder queries, insurance reviews, or compliance audits — the documented evidence that demonstrates professional stewardship of building access.
Multi-Building Portfolio Management
Managing keys across ten, fifty, or a hundred buildings? Keyhive gives you visibility across your entire portfolio from a single dashboard. Organise keys by building, zone, or key type. Roll out block by block with central oversight from day one.
Mobile Access for Property Managers
Check keys in and out from your phone — whether you're at the management office, conducting a site inspection, or meeting a contractor at a building. Your team has access wherever they're working.
Track Every Key in Your Master Key Suite
Grand Master, sub-master, communal, plant room — name and categorise each key to match your building's structure. Every key is tracked independently with its own full checkout history, so you can see at a glance who holds which keys and when they're due back.
Works With Your Existing Key Storage
Key cabinet behind the porter's desk? Key safe in the plant room? Concierge system in the lobby? Keyhive works alongside whatever storage you already use. We add a digital tracking layer by attaching NFC fobs to each key — no infrastructure changes required at any building.
Accountable to Leaseholders
Master Key Control That Stands Up to Scrutiny
Leaseholders pay service charges and expect their building to be professionally managed. When questions arise about key access — at AGMs, in complaints, or during audits — you need documented evidence, not verbal reassurances. Keyhive gives you the records to demonstrate responsible stewardship.
AGM-Ready Reporting
Generate access reports for any building, contractor, or time period in seconds. Show leaseholders exactly how their building's keys have been managed — every checkout, every return, every signature. Documentation that builds confidence and satisfies compliance reviews.
Catch Missing Keys Early
When a key doesn't come back on time, you know immediately — while there's still time to track it down, before it becomes a costly re-key. Every movement is documented with timestamps and signatures, so you can trace exactly where a key went and who had it last.
Resolve Disputes with Facts
Contractor claims they returned the keys? Leaseholder questions who accessed the building? Check the system — digital signatures, timestamps, and optional photographs end disputes before they escalate.
Know Where Every Master Key Is
See instantly which master, sub-master, and communal keys are checked out, to whom, and when they're due back. No more relying on a porter's memory or a paper register that hasn't been updated.
Getting Started Is Easy
Up and Running in Days, Not Months
Getting started with Keyhive doesn't mean hours of manual data entry. We can import your building and contact data to get you live fast, and our growing list of integrations means we may already connect with your platform.
Bulk Data Import
Send us your building portfolio and contact data — we'll handle the import so you're tracking keys from day one, without manual entry.
Growing Integration List
We integrate with a range of property management platforms and are adding more all the time. Ask us whether your system is already supported.
Quick Setup
Most managing agents are live within a week. We handle the technical work — you focus on managing your buildings.
Trusted by Professionals
What Our Customers Say
"Great system for handling lots of keys, would highly recommend!"
Ben Nicholls
"The Keyhive system is very simple and efficient and helps us easily keep track of our keys."
Nareen
"A great key management system, easy to use and value for money. Would highly recommend."
BA Commercial
2M+
Key movements tracked
7 sec
Average checkout time
5 stars
App Store & Google Play
Questions?
Frequently Asked Questions
This is our number one design priority. Keyhive checkouts take 7 seconds — faster than writing in a paper sign-out book. The kiosk sits at the porter's desk and the mobile app works on any smartphone. We typically see over 95% adoption within the first month.
Contractors are added to the system in seconds during checkout. They receive automatic SMS or email reminders when keys are overdue. Every handover is documented with a digital signature and timestamp — so when a contractor disputes a return, you have the evidence. No more relying on the porter's memory.
Absolutely. Keyhive is built for multi-site portfolios. Manage keys across all your buildings from a single dashboard with complete visibility. Roll out building by building, and you'll have central oversight as soon as the first block goes live.
Yes. Keyhive lets you name and categorise each key to match your building's structure — Grand Master, sub-master, communal, plant room, individual unit, or any other label you need. Each key is tracked independently with its own full audit trail, so you always know who has which keys and when they're due back.
Keyhive automatically sends reminders to the keyholder via text or email. You'll see the overdue key highlighted on your dashboard instantly. For high-value keys like masters, this early warning is critical — the sooner you know, the sooner you can act.
You control what data is shared. Keyhive gives you the ability to generate reports showing key activity for specific buildings, time periods, or individuals. These reports are ideal for AGMs, leaseholder queries, or compliance reviews — demonstrating transparent, professional management without compromising operational detail.
Every checkout records: who took the key, when, which building and key type, expected return time, and a digital signature. You can also require a photo at checkout and return. All records are timestamped and tamper-proof — suitable for insurance reviews, leaseholder queries, and internal audits.
No. Keyhive works alongside whatever key storage you already use — key cabinets, porter's desk storage, key safes in plant rooms, or concierge systems. We add a digital tracking layer on top by attaching NFC fobs to each key. No infrastructure changes required.
Most managing agents are live within a week. We supply the NFC key fobs and optional kiosk hardware, import your building and key data, and train your team. Adding new buildings as your portfolio grows is straightforward — your team will already know the system.
We integrate with a range of property management platforms and are adding new ones regularly. During your demo, our team can discuss whether your specific system is already supported and how we'd get your data into Keyhive.
Still have questions? Get in touch
Ready to Take Control?
Take Control of Every Key in Your Portfolio
Book a 15-minute demo and see how Keyhive can document every contractor handover, give you real-time visibility across your portfolio, and provide the audit trail your leaseholders expect.
No commitment required. No hard sell. Just a quick look at how Keyhive works for managing agents.