Key Management for Letting & Estate Agents
Stop Losing Keys.
Start Saving Hours.
Keyhive gives you real-time visibility of who has your keys, when they're due back, and when they're overdue. No more chasing contractors. No more 'who has 14 High Street?' panic.
Trusted by leading agencies
Sound Familiar?
Keys - The Bane of an Agent's Life
Every letting agent knows the drill. The keys aren't on the hook. Nobody knows who took them. The contractor swears they returned them. Sound familiar?
The Missing Key Panic
You need 14 High Street for a 2pm viewing. The hook is empty. Nobody knows who has it. You're on the phone for 20 minutes tracking it down.
Chasing Contractors
The electrician had the keys 3 days ago. He says he returned them. Your paper logbook disagrees. Who's right? You'll never know.
Paper Logbooks Nobody Uses
Staff in a hurry skip the sign-out book. Half the entries are illegible. It's supposed to create accountability but creates confusion instead.
Lock Changes & Lost Trust
When keys go missing, you're paying for lock changes. Worse, you're explaining to landlords why their property security was compromised.
Simple by design
Letting Agent Key Management That Actually Gets Used
If your team won't use it, it doesn't work. That's why we made Keyhive ridiculously simple.
Tap
Staff scan the NFC key fob on the office desktop kiosk or on the go with our intuitive mobile app.
Sign
A quick digital signature captures who's taking the key, when, and for how long.
Go
Keys are tracked automatically from that moment. Full audit trail, automatic reminders, zero admin.
Average checkout: 7 seconds. Average return: 3 seconds.
Built for Letting Agents
Everything You Need to End Key Chaos
Keyhive was built with letting and estate agents in mind. We understand your daily challenges - and we've solved them.
Real-Time Key Visibility
See exactly who has which keys, when they took them, and when they're due back. Search by property, person, or key - instantly.
Automatic Overdue Reminders
Stop wasting time chasing contractors and staff. Keyhive automatically sends text or email reminders when keys are overdue.
Integrates With Your Software
Keyhive connects with popular property management systems. Import your properties, sync your data, and get up and running fast.
Contractor Accountability
Every checkout is timestamped and signed. Take a photo for extra proof. When a contractor claims they returned keys, you'll have the evidence.
Multi-Branch Management
Managing keys across multiple offices? Keyhive gives you visibility across all your locations from a single dashboard. Perfect for growing agencies.
Mobile Access On Viewings
Check keys in and out from your phone. Perfect for viewings, property visits, and when you're away from the office.
Seamless Integration
Works With Your Property Software
Already using a property management system? Keyhive integrates directly, so your properties and contacts sync automatically. No double-entry. No manual imports. Your keys linked to your properties from day one.
Automatic Property Sync
New properties in your PMS appear in Keyhive automatically. No manual data entry required.
Two-Way Updates
Contacts created in Keyhive can sync back to your software, keeping everything in one place.
Quick Setup
Most integrations are live within 24 hours. We handle the technical work - you just approve the connection.
Plus many more. Don't see yours? We're adding new integrations regularly.
Trusted by Agents
What Letting Agents Say About Keyhive
"Keyhive is the best key management system I've used, having worked in lettings and property management for over 15 years. The platform is easy to use and has saved us so much time and stress trying to locate, manage and audit."
Luke Wilken
"We started using Keyhive about six months ago and we love it! It links to our property management software and allows us to have a real time view of who has our keys, when they are due back and when they are overdue! It has streamlined our key management perfectly and saved us hours of admin time!"
Ross Watt
"The keyhive system is very simple and efficient and helps us easily keep track of our keys."
Nareen
2M+
Checkouts tracked
7 sec
Average checkout
5 stars
On Kerfuffle
Questions?
Frequently Asked Questions
This is our #1 design priority. Keyhive checkouts take 7 seconds - faster than a paper logbook. Staff use it because it's genuinely easier than the alternative. Staff adoption is typically over 95% within the first month.
Most agencies are live within a week. We handle the data import from your existing system and train your team — either in person or via video call. No complex IT projects required.
Contractors can be added to the system and receive automatic SMS reminders when keys are overdue. No more chasing phone calls required.
The mobile app works on any modern smartphone. Kiosks are optional for offices wanting a dedicated station — we supply the hardware and set everything up.
Keyhive is built for multi-branch agencies. Manage all your locations from one dashboard with full visibility. Many of our customers operate across multiple offices.
Yes. Keyhive is a full key management system designed specifically for letting agents and estate agencies. It includes NFC key fobs, mobile apps, optional kiosk hardware, and a cloud dashboard — everything you need to track and manage keys across one or multiple branches.
Yes. Keyhive is cloud-based, so you can check who has which keys from your phone, tablet, or any web browser. Whether you're at a landlord meeting, working from home, or visiting another branch — you have full visibility.
Every checkout records: who took the key, when, which property, expected return time, and a digital signature. You can also require a photo at checkout and check-in. All records are timestamped and tamper-proof — suitable for insurance claims and compliance audits.
Absolutely. Most multi-branch agencies start with a pilot in 1-2 branches before rolling out across the group. Each branch can go live independently, and you'll have central visibility as soon as the first branch is active.
Still have questions? Get in touch
Ready to Take Control?
End Key Chaos This Week
Join the hundreds of agents who've already made the switch. Book a 15-minute demo and see how Keyhive can transform your key management.
No commitment required. No hard sell. Just a quick look at how we can help.