Key Management for Housing Associations
Know Where Every Key Is.
Every Handover Tracked.
From void turnarounds to emergency repairs, keys pass through dozens of hands. Keyhive gives you real-time visibility of who has which keys, automatic reminders when they're overdue, and a complete audit trail for every handover.
Trusted by organisations worldwide
500,000+
Keys managed1,000+
Happy users2,000,000+
Checkouts trackedSound Familiar?
Keys - The Hidden Drain on Your Team's Time
Every housing team knows the frustration. The contractor says they returned the keys. Your records say otherwise. Meanwhile, the next trade is waiting to start work. Sound familiar?
The Void Property Key Hunt
The electrician finished three days ago. The decorator needs access today. But nobody knows where the keys are - and the clock is ticking on your void turnaround.
Contractor Disputes
The plumber insists they dropped the keys back on Tuesday. Your team has no record of it. Without proof either way, you're left chasing and hoping.
Key Safe Code Chaos
You're supposed to change the code between contractors. But with multiple trades across multiple voids, codes get shared, forgotten, or never updated at all.
Audit Trail Gaps
When the regulator asks who accessed a property and when, paper logbooks and spreadsheets don't inspire confidence. You need records you can stand behind.
Simple by design
Key Management Your Team Will Actually Use
If it's complicated, staff won't use it. We built Keyhive to be faster than the paper logbook it replaces.
Tap
Staff or contractors scan the NFC key fob using the office kiosk or their smartphone.
Sign
A quick digital signature captures who's taking the key, when, and the expected return time.
Go
Keys are tracked automatically. Full audit trail, automatic reminders, zero admin overhead.
Average checkout: 7 seconds. Average return: 3 seconds.
Built for Housing Teams
Everything You Need to Take Control of Your Keys
Keyhive gives housing associations the visibility and accountability that paper systems can't. Purpose-built for organisations managing keys across multiple properties, teams, and contractors.
Real-Time Visibility Across Your Stock
See exactly who has which keys, when they took them, and when they're due back. Search by property, person, or key - instantly. No more ringing round the team to track down a set of keys.
Automatic Overdue Reminders
Stop wasting hours chasing contractors for keys. Keyhive automatically sends text or email reminders when keys are overdue - so your team can focus on higher-value work.
Contractor Accountability
Every checkout is timestamped and signed. Capture a photo for additional proof. When a contractor disputes a return, you'll have the evidence to resolve it immediately.
Complete Audit Trail
Every key movement is logged with who, when, and why. Generate reports for compliance reviews, insurance claims, or internal audits. Records you can stand behind when it matters.
Multi-Site Management
Managing keys across multiple offices or depots? Keyhive gives you visibility across all locations from a single dashboard. Perfect for housing associations with regional teams.
Mobile Access for Housing Officers
Check keys in and out from your phone - whether you're at the office, on site, or meeting a contractor at a void property. Your team has access wherever they're working.
Trusted by Property Professionals
What Our Customers Say
"Keyhive is the best key management system I've used, having worked in lettings and property management for over 15 years. The platform is easy to use and has saved us so much time and stress trying to locate, manage and audit."
Luke Wilken
"It links to our property management software and allows us to have a real time view of who has our keys, when they are due back and when they are overdue! It has streamlined our key management perfectly and saved us hours of admin time!"
Ross Watt
"Keyhive simplifies the whole process, allowing users to track keys online and automatically remind contractors when they should be returned. I would highly recommend this product!"
Joe Hammond
Manager
2M+
Checkouts tracked
7 sec
Average checkout
5 stars
App Store & Google Play
Questions?
Frequently Asked Questions
This is our number one design priority. Keyhive checkouts take 7 seconds - faster than signing a paper logbook. Staff use it because it's genuinely easier than the alternative. We typically see over 95% adoption within the first month.
Contractors can be added to the system in seconds during checkout. They'll receive automatic SMS or email reminders when keys are overdue. No more chasing phone calls - the system does it for you.
Most organisations are live within a week. We handle the data import and train your team - either in person or via video call. No complex IT projects or lengthy procurement processes required.
The mobile app works on any modern smartphone - Android or iPhone. Desktop kiosks are optional for offices or depots wanting a dedicated station. We supply the hardware and handle all setup.
Keyhive is built for multi-site organisations. Manage all your locations from one dashboard with complete visibility. You can roll out site by site, and you'll have central oversight as soon as the first location goes live.
Keyhive integrates with a range of property and CRM systems. If you're using a housing management system, talk to our team - we're adding new integrations regularly and can discuss your specific requirements.
Every checkout records: who took the key, when, which property, expected return time, and a digital signature. You can also require a photo at checkout and return. All records are timestamped and tamper-proof - suitable for regulatory reviews, insurance claims, and internal audits.
Absolutely. Many organisations start with a pilot in one office or team before rolling out more broadly. Each site can go live independently, and you'll have central visibility from day one.
Key safes solve access but not accountability. You know someone opened the safe, but not who - and codes get shared. Keyhive gives you a named, signed record for every handover, plus automatic reminders. Many organisations use both: key safes for emergency access, Keyhive for day-to-day tracking and audit trails.
Still have questions? Get in touch
Ready to Take Control?
See Keyhive in Action
Book a 15-minute demo and see how Keyhive can give your team real-time visibility, automatic reminders, and a complete audit trail for every key.
No commitment required. No hard sell. Just a quick look at how we can help.